Next+Planning+Meeting

To be covered 09/18: A great turnout with all sorts of diversity This tells us about the interest of the kids and the parents. The questions were well informed. Many people wanted to pay last night. The patience of the parents was good. The long lines did not bother them. The lines did go very fast. We were entering the information in SILK as parents paid.
 * Town Hall Meetings
 * __Reflection__
 * Things that went well:**

Brainstorm: Have three sets of tables: 1st table question/answer 2nd free and reduced/paid and community service and how much you pay 3rd table you pay Could we have at least three different lines or a different line for each process. Writing out the reciept was taking longer than entering into SILK Take care of everyone in one space. One line and have them move down the table __The three things that need to be done__ SILK check in Payment Sign insurance form There will be four seperate tables where people can take care of all these things. The community service table will be a sepearte place. People can answer questions while they are in line. (have someone take the role of hitting the lines to talk to parents) We need to have at least two interpreters going to table to table. They actually sign two forms. They keep one and we keep one. (permission sheet) There is NCR paper for that. Tell them in the auditorium they can fill out the permission sheet so it is already done. Keep track of who paid, have not paid, or will pay later. We need a reciept book. Silk has paid, not paid, and community service records for students under Miscellaneous. We are going to take the money and then get the permission slip. We can keep track of that. Internet usage form might need to be more clear. Parents need to know they can opt out. If they do have internet at home, can they still get their work done? Yes, it needs to be emphasized. You can do a lot of it but not necessarily all of it.

Have a question answer session


 * Community Service Informaton
 * Half sheet surveys with instructions
 * Opportunities-Christal
 * Deadline for information--who enters it into SILK
 * Staff Development
 * Classroom Management Plan
 * How does this look at each SLC
 * Meeting time(s) for this group
 * Roll out
 * Review Roll Out Schedule--with proposed changes
 * Update proposed changes
 * Sign up sheets--electronically???
 * Design for roll out in building--3 station locations near one another including 5 classrooms
 * __To Do__
 * Create Videos-Alan, Susan, Joe, Mary Stewart, Margie (needs to be completed this week)
 * Create a handout--Susan
 * AUP forms copied and ready--Julie
 * Create sign up sheet for scheduling people to work at stations--Alan & Susan Ready for review; filled in by October 2 meeting
 * Create Contract for Community service-Town Hall Committee--Done
 * Create a plan for each school--bring 9/25
 * Translators-Lindsey Schneider--??????
 * Advertise the online pay--Joe
 * Create signs that tell people where to go and what the steps are and large letters to put up on STEP 2--Posters--depends on building
 * Student helpers--can be pulled from community service
 * Make sure that you have a meeting time for your committee before you leave.

There is a form that can be used district wide for community service hours. Once the parents fill out the information, there is a deadline for community service hours. The half sheet is just to see who is going to pay and who is going to do community service. Can we approach this by SLCs? Have the communities monitor the service. Have kids talk to parents before signing the insurance premium sheet.

What is the deadline to get this into the system? Who should be entering this data into the system: Principal's secretary Treasurer (Check the form to see it is signed: then take the money)

Is it the school's responsibility to take care of the community service? (or to log it?) The advocate can help the kids monitor and collect the community forms. " I am finished with my community service so they give it to the advocate. " The kid turns in the community service hours to the point person. (Treasurer or principal's seceratary?) We need to give kids the options of where to perform the community service.

Proposition: If you opt to do the community service, once we get the laptops, you can begin to start your community service. (Yet, we do not want to hold the community service kids back) We need to keep the point people who are tracking services, helping kids, etc, sepearte from the person collecting the money, forms, and entering the data into silk. Each building should make sure they choose the most appropriate person and keep it consistent so kids/parents/teachers/technicians/etc. know who to go to. (Counselor, Secretary, Treasurer, who?) These people are responsible for making sure everything is put in the SILK (AUP, money, and/or community service). For example, Sumner - treasurer take money/AUP, Counselor verify community service and give back to treasurer to enter Each site needs to create their own plan and be prepared to report back at next meeting. Money must be given to the treasurer so they can report it and deposit it in district account. How can we all work together to get all of these things done? What do we need to do to make sure each building gets it all done?

What does the process look like after roll-out for kids who are now coming in with money, forms, etc.?

Facilities: Can we pull together a person in charge of facilities within each building so they can begin meeting and possibly visit other sites to see how they are handling situations? (gym class, football practice, locker storage, etc.) What are some of the things that happen everyday that will impact these laptops? Who are the people who think about these issues within each school?

Is there anyone who will NOT get a computer? Learnings from other schools - there may be some students who loose the privilege based on behavior possibly. ASP students - do they get to take their computers home or not - possibly we keep them during the time they are there and that is one incentive to get back in the classroom No district expectation - we need to figure these issues out as we go along We need to make every effort to hit 100% of the students Discipline conversations need to be more building based